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Who can see and change calendar events
Calendar events have their own section in Settings > Roles and permissions, named Calendar events. It holds four permissions. An admin can set each one per role.
| Permission | Allow | Assigned |
|---|---|---|
| See teammates' calendar events | Sees every teammate's events on the Schedule. A private event shows only as Busy. | Sees only the events they organize or are invited to. |
| Add calendar events | Can add events and invite teammates. | - |
| Change calendar events | Can change any teammate's event that is not private. | Can change only their own events. |
| Delete calendar events | Can delete any teammate's event that is not private. | Can delete only their own events. |
Not Allow turns the permission off. A member who cannot see calendar events does not see them on the Schedule or on Home.
The starting point for each role
| Role | See teammates' events | Add | Change | Delete |
|---|---|---|---|---|
| Owner and Admin | Allow | Allow | Allow | Allow |
| Manager | Allow | Allow | Allow | Allow |
| Dispatcher | Allow | Allow | Own only | Own only |
| Employee | Own and invited only | Allow | Own only | Own only |
Private events and guests
- A private event shows only as Busy to every teammate who is not on it.
- The organizer and the guests always see the full event.
- Only the organizer can change or delete a private event, whatever the other permissions say.
- A guest sees the event, but changes it only when their role can change any teammate's event.
Change a role
- 1Open Roles and permissions
Go to Settings > Roles and permissions and pick the role.
- 2Find Calendar events
Open the Calendar events section.
- 3Set each permission
Choose Allow, Assigned or Not Allow for each row, then save. The change applies to every member with that role.
infoGenaya AI follows the same permissions. If your role cannot add or change an event, Genaya AI tells you so instead of doing it.
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